Privacy Policy

Last Updated Monday, November 6th, 2023

This is privacy notice of The One Network Online Limited.

We respect your privacy and are determined to protect your personal data. The purpose of this privacy notice is to inform you as to how we look after your personal data when you visit our website (regardless of where you visit it from). We’ll also tell you about your privacy rights and how data protection law protects you.

This privacy notice is provided in a layered format

So you can click through to the specific areas set out below

Who We Are And Important Information

What is the purpose of this privacy notice?

This privacy notice aims to give you information on how we collect and process your personal data through your use of this website, including any data you may provide through this website when you:

Sign up to our newsletter
Purchase a product or service
Take part in a competition
Submit a listing to The One Network Business Directory
Sign up to attend an event (Virtual or In Person)

This website is not intended for children and we do not knowingly collect data relating to children.

You must read this privacy notice together with any other privacy notice we may provide on specific occasions when we are collecting or processing personal data about you so that you are fully aware of how and why we are using your data.

This privacy notice supplements the other notices and is not intended to override them.

Data controller(s)

The One Network Online Limited is the controller and responsible for your personal data (collectively referred to as “The One Network”, “Company“, “we“, “us” or “our” in this privacy notice).

Our contact details, for all reasons including all data matters are info@theonenetwork.org.uk. Alternatively you can use the provided form on our Contact Page.

Third-party links outside of our control

This website may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements.

When you leave our website, we encourage you to read the privacy notice of every website you visit.

The Personal Data We Collect About You

Personal data, or personal information, means any information about an individual from which that person can be identified. You can find out more about personal data from the Information Commissioners Office.

We may collect, use, store and transfer different kinds of personal data about you which we have grouped together follows:

Identity Data includes:
- First Name
- Last Name
Contact Data includes:
- Billing Address
- Delivery Address
- Email Address
- Telephone Numbers
Business Information and Data (for Business Directory Listing) includes:
- Description of Business / Product and /or services offered
- Business owner / Manager Name
- Business Contact Email Address
- Business Trading Address and postcode
- Business Website URL
- Business Social Media Accounts
Financial Data includes:
- Credit / Debit Card Data – which is handled securely by our third party payment / merchant services provider(s) in compliance with PCI and other industry standards. We do not have access to this data, which is handled securely by our providers.
Transaction Data includes details about payments to and from customers/other details of products customers have
purchased.
Technical Data includes IP address / customer login data / browser data / browser type
and version / location / operating system and platform / other technology
on the devices users use to access the website.
Profile Data includes usernames and passwords / purchases and / or orders made,
user / customer preferences / feedback
Usage Data includes information about how the user uses the website, products
and services.
Marketing and Communications Data includes the user’s preferences in receiving marketing from the
business and third parties, and the users’ communication
preferences.

We also collect, use and share aggregated data such as statistical or demographic data for any purpose. Aggregated data may be derived from your personal data but is not considered personal data in law as this data does not directly or indirectly reveal your identity. For example, we may aggregate your usage data to calculate the percentage of users accessing a specific website feature. However, if we combine or connect aggregated data with your personal data so that it can directly or indirectly identify you, we treat the combined data as personal data which will be used in accordance with this privacy notice.

We do not collect any Special Categories of Personal Data about you (this includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health and genetic and biometric data). Nor do we collect any information about criminal convictions and offences.

If you fail to provide personal data

Where we need to collect your personal data by law, or under the terms of a contract we have with you and you fail to provide that data when requested, we may not be able to perform the contract we have or are trying to enter into with you (for example, to provide you with goods or services). In this case, we may have to cancel a product or service you have with us but we will notify you if this is the case at the time.

How We Collect Your Personal Data

We use different methods to collect data from and about you including through:

Directly. You may give us your Identity, Contact and Business Data by filling in forms (online or offline) or by corresponding with us by post, phone, email or otherwise. This includes personal data you provide when you
- Request a listing in our Online Business Directory
- Register for an event or training (online or offline)
- Subscribe to our business newsletter or other publications
- Request marketing material to be sent to you
- Enter one of our competitions
- Request Event or Meet up information
- Purchase a product or service

How We Use Your Personal Data

We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:

Performance of Contract this means processing your data where it is necessary for the performance of a contract to which you are a party or to take steps at your request before entering into such a contract.
Legitimate Interest this means the interest of our business in conducting and managing our business to enable us to give you the best service or product and the most secure experience. We make sure we consider and balance any potential impact on you (both positive and negative) and your rights before we process your personal data for our legitimate interests. We do not use your personal data for activities where our interests are overridden by the impact on you (unless we have your consent or are otherwise required or permitted to by law). You can obtain further information about how we assess our legitimate interests against any potential impact on you in respect of specific activities by either emailing info@theonenetwork.org.uk or using the provided form on our Contact Page.
Comply with a legal or regulatory obligation this means processing your personal data where it is necessary for compliance with a legal or regulatory obligation that we are subject to.

Generally we do not rely on consent as a legal basis for processing your personal data other than in relation to sending third party direct marketing communications to you via email or text message. You have the right to withdraw consent to marketing at any time by contacting us by either emailing info@theonenetwork.org.uk or using the provided form on our Contact Page.

Purposes for which we will use your personal data

We have set out below, in a table format, a description of all the ways we plan to use your personal data, with the legal bases we rely on to do so.

Note that we may process your personal data for more than one lawful ground depending on the specific purpose for which we are using your data. Please contact us us by either emailing info@theonenetwork.org.uk or using the provided form on our Contact Page if you need details about the specific legal ground we are relying on to process your personal data where more than one ground has been set out in the table below.

Purpose / Activity	Type of data	Lawful basis for processing (including basis of legitimate interest)
Request a listing in our Online Business Directory	Identity Contact Business Information Profile	Performance of a contract with you Legitimate Interest – faciliating the provision of content in our online business directory. To grow our business and to inform our marketing strategy Consent
Register for an event or training (online or offline)	Identity Contact Financial Data	Performance of a contract with you Legitimate Interest – providing access and event details to you. To grow our business and to inform our marketing strategy. Also to enable the recovery of debts due to us Consent
Subscribe to our business newsletter or other publications	Identity Contact	Performance of a contract with you Consent
Request marketing material to be sent to you	Identity Contact	Legitimate Interest – providing the information you requested from us. Along with information about our related products and services which may be of interest to you. To grow our business and to inform our marketing strategy Consent
Enter one of our competitions	Identity Contact	Legitimate Interest – facilitate running of the competition and delivery of prizes. To grow our business and to inform our marketing strategy Consent
Request Event or Meet up information	Identity Contact	Legitimate Interest – to inform you about the event you requested information on and future simular events. To grow our business and to inform our marketing strategy. Consent
Purchase a product or service including: Manage payments, fees and charges Collect and recover money owed to us	Identity Contact Financial Transaction	Performance of a contract with you Legitimate Interest – to recover debts due to us
To manage our relationship with you which will include: Notifying you about changes to our terms or privacy policy Asking you to leave a review or take a survey	Identity Contact Profile Marketing and Communications	Performance of a contract with you Necessary to comply with a legal obligation Legitimate Interest – to keep our records updated and to study how customers use our products / services
To administer and protect our business and this website (including troubleshooting, data analysis, testing, system maintenance, support, reporting and hosting of data)	Identity Contact Technical	Necessary to comply with a legal obligation Legitimate Interest – for running our business, provision of administration and IT services, network security, to prevent fraud and in the context of a business reorganisation or group restructuring exercise
To deliver relevant website content and advertisements to you and measure or understand the effectiveness of the advertising we serve to you	Identity Contact Profile Usage Marketing and Communications Technical	Necessary to comply with a legal obligation Legitimate Interest – to study how customers use our products / services, to develop them, to grow our business and to inform our marketing strategy
To use data analytics to improve our website, products/services, marketing, customer	Usage Technical	Necessary to comply with a legal obligation Legitimate Interest – to define types of customers for our products and services, to keep our website updated and relevant, to develop our business and to inform our marketing strategy
To make suggestions and recommendations to you about goods or services that may be of interest to you	Identity Contact Profile Usage Technical	Necessary to comply with a legal obligation Legitimate Interest – to define types of customers for our products and services, to keep our website updated and relevant, to develop our business and to inform our marketing strategy

Marketing

We strive to provide you with choices regarding certain personal data uses, particularly around marketing and advertising.

We have established the following personal data control mechanisms:

Promotional offers from us
We may use your Identity, Contact, Technical, Usage and Profile Data to form a view on what we think you may want or need, or what may be of interest to you. This is how we decide which products, services and offers may be relevant for you.You will receive marketing communications from us if you have requested information from us or purchased goods or services from us. Or if you provided us with your details when you entered a competition or registered for a promotion. And, in each case, you have not opted out of receiving that marketing.
Third-party marketing
We will get your express opt-in consent before we share your personal data with any company outside the company group of companies for marketing purposes.

Opting Out

You can ask us or third parties to stop sending you marketing messages at any time by logging into the website and checking or unchecking relevant boxes to adjust your marketing preferences or by following the opt-out links on any marketing message sent to you or by emailing info@theonenetwork.org.uk at any time.

Where you opt out of receiving these marketing messages, this will not apply to personal data provided to us as a result of a product/service purchase, warranty registration, product or service experience or other transactions.

Cookies

You can set your browser to refuse all or some browser cookies, or to alert you when websites set or access cookies. If you disable or refuse cookies, please note that some parts of this website may become inaccessible or not function properly. For more information about the cookies we use, please see our Cookie Policy.

Change of purpose

We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If you wish to get an explanation as to how the processing for the new purpose is compatible with the original purpose, please contact our data controller by email on info@theonenetwork.org.uk. Alternatively you can use the provided form on our Contact Page.

If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.

Please note that we may process your personal data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.

Who We Share Your Personal Data With

We may have to share your personal data with the parties set out below for the purposes set out in the table in the How We Use Your Personal Data section above.

Internal Third Parties, such as employees, virtual assistants who act on behalf as data processors.
External Third Party Services
- Providers acting as processors based in the United Kingdom, Ireland, EEA (European Economic Area) and the United States of America (USA) who provide IT and system administration services.
- Professional advisers acting as processors or joint controllers including lawyers, bankers, auditors and insurers based the United Kingdom who provide consultancy, banking, legal, insurance and accounting services.
- HM Revenue & Customs, regulators and other authorities acting as processors or joint controllers based in the United Kingdom who require reporting of processing activities in certain circumstances.
Third parties to whom we may choose to sell, transfer, or merge parts of our business or our assets. Alternatively, we may seek to acquire other businesses or merge with them. If a change happens to our business, then the new owners may use your personal data in the same way as set out in this privacy notice.
Promotional and Joint Venture Partners based within the United Kingdom for the purpose of provisioning products, services and competition prizes

We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions.

International Transfers

We share your personal data within the company group. This will involve transferring your data outside the UK.

Many of our external third parties are based outside the UK so their processing of your personal data will involve a transfer of data outside the UK.

Whenever we transfer your personal data out of the UK, we ensure a similar degree of protection is afforded to it by implementing safeguards:

Data transfers are covered by adequacy regulations to

- European Economic Area (EEA) countries
  - EU member states (Austria, Belgium, Bulgaria, Croatia, Cyprus, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Latvia, Lithuania, Luxembourg, Malta, Netherlands, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Sweden.)
  - EFTA states (Iceland, Norway and Liechtenstein)
EU or EEA institutions, bodies, offices or agencies;
Gibraltar;
The Republic of Korea; and
Countries, territories and sectors covered by the European Commission’s adequacy decisions (in force at 31 December 2020). Andorra, Argentina, Faroe Islands, Guernsey, Isle of Man, Israel, Jersey, New Zealand, Switzerland and Uruguay

Transfers to The United States of America are carried under the UK Extension to the EU-US Data Privacy Framework.
Restricted transfers made under Standard data protection clauses, between Us as the Data Controller and the data processor (or sub data processor) namely:

- International Data Transfer Agreement (IDTA)
- International Data Transfer Addendum (Addendum)

Please contact us using our Contact Page. If you want further information on the specific mechanism used by us when transferring your personal data out of the UK.

Data Security

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.

We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.

Data Retention

We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.

To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.

By law we have to keep basic information about our customers (including contact, identity, financial and transaction data) for six years after they cease being customers for tax purposes.

In some circumstances you can ask us to delete your data: see Your legal rights below for further information.

In some circumstances we may anonymise your personal data (so that it can no longer be associated with you) for research or statistical purposes in which case we may use this information indefinitely without further notice to you.

Your Legal Rights

Unless subject to an exemption under the data protection laws, you have the following rights with respect to your personal data:

The right to request a copy of the personal data which we hold about you;
The right to request that we correct any personal data if it is found to be inaccurate or out of date;
The right to request your personal data is erased where it is no longer necessary to retain such data;
The right to withdraw your consent to the processing at any time, where consent was the lawful basis for processing your data;
The right to request that we provide you with your personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability), where applicable 9i.e. where our processing is based on consent or is necessary for the performance of our contract with you or where we process your data by automated means);
The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
The right to object to our processing of personal data, where applicable i.e. where processing is based on our legitimate interests (or in performance of a task in the public interest/exercise of official authority); direct marketing or processing for the purposes of scientific/historical research and statistics).

If you wish to exercise any of the rights set out above, please

please contact our data controller by email on info@theonenetwork.org.uk. Alternatively you can use the provided form on our Contact Page.

No fee required – with some exceptions

You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable admin fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances.

What we may need from you

We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.

Time limit to respond

We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.

Changes To This Notice And Your Duty To Inform Us Of Changes

This Privacy Notice was last updated onMonday, November 6th, 2023.

Please keep us informed if your personal data changes during your relationship with us. It is important that the personal data we hold about you is accurate and current.

Queries, Requests Or Concerns

To exercise all relevant rights, queries or complaints in relation to this policy or any other data protection matter between you and us, please in the first instance email info@theonenetwork.org.uk. Alternatively you can use the provided form on our Contact Page.

If this does not resolve your complaint to your satisfaction, you have the right to lodge a complaint with the Information Commissioners Office on 03031231113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF, England, UK.